STOKE BRUERNE

PARISH COUNCIL

Chairman: Councillor Richard

Akers

Clerk: Mrs Sally Bramley-Brown

To:

Councillor R. Akers

Councillor Mrs M. Cooper

Councillor Mrs L. Karklis

Councillor B. Mahoney

Councillor J. Smith

Councillor Mrs P. Stimson

Councillor J. Tarry

Copies to:

PCSO T. Cooksammy

Cllr S. Barnes

Cllr C Lofts

By email

Address for correspondence:

Mrs S Bramley-Brown,

Clerk to Stoke Bruerne Parish Council,

Clematis Cottage

85 Stoke Road,

Blisworth

Northants

NN7 3BZ

Email: parishclerk@stokebruerne.org.uk

DATE  13^th May 2013

You are hereby summoned to attend the Annual meeting followed by the regular meeting  of the Parish Council on

TUESDAY 21st MAY 2013 in the Village Hall, Church Lane  at 7.45p.m.

 for the purpose of transacting the business set out in the agenda below .

 The press and public are also invited to attend and to participate during public question time

AGENDA

                                                            ANNUAL MEETING     

I

Election of Chairman and Vice-Chairman and signing of acceptance of office

II

To appoint or re-appoint the Responsible Financial officer and internal control Councillor.

III

To receive and accept apologies for absence

IV

To review and adopt the following policy documents, copies which have been enclosed with this agenda

• Standing orders 

• Financial regulations

• Risk assessment policy and log

• Complaints procedure

• Freedom of Information Act scheme.

• Asset Register

V

VI

To review the appointment of the internal auditor and his terms of reference (copy enclosed

VII

To review the system of internal control, including measures designed to prevent and detect fraud and corruption and review its effectiveness.

VIII

To review the maintenance throughout the year of the council’s system of internal audit of its accounting records and control systems and its effectiveness, and to discuss the adoption of an audit plan.

IX

To confirm the appointment of charity trustees.

X

To consider rents for 2012/13 for the playing field, payable by the football club

XI

To consider payments for 2012/2013, insofar as they have not already been considered in the budget, as follows:

• Village Hall hire for meetings
• Churchyard maintenance donation

• Caretaker for playing field
• Photocopying charges.

• GRASS annual donation
• Clerk’s expenses

• Church floodlighting donation
• Chairman’s expenses

REGULAR MEETING

1

To receive and record any declarations of interest for subsequent agenda items.

2

To receive and approve minutes of the Council meeting held on 23^rd April 2013.

3

To discuss matters arising from previous minutes (for information) insofar as they are not included elsewhere in this agenda.

4

Public open time.

Up to ten minutes, or more at the chairman’s discretion, to allow questions from electors.   Three minutes maximum be allowed for each person, with the chairman having the discretion to extend this.

5.

Village Networks in Stoke Bruerne – Presentation by Nick King of SNVB

6

Traffic Through the Village and in Particular Past the School – Speedwatch.  The Clerk has registered the Parish Council’s wish to take part in the scheme this year.  The Organizers have requested that the parish council obtain a minimum of 69 signatures in support.

7

Date and place of next meeting.

2^nd July 2013

8

Updates:

A

Canal Partnership.  Mrs Westlake has confirmed that representatives will attend the July meeting

B

War memorial and PCC matters

C

Bus Service

D

Police. Various Community messages, the relevant ones of which have been circulated, where relevant.  

E

Noticeboards.  The Clerk has written to the new County Councillor Chris Lofts to seek a further donation towards the new noticeboard for Bridge Road

9

Playing Field

To receive the weekly inspection sheets and discuss any matters arising from these.

10

Highways / Parking

At the previous meeting it was agreed that Mrs Stimson would provide the Clerk with a revised list of properties entitled to parking permits, for onward transmission to NCC.  This has not been received.

11

Planning

A

New Homes Bonus.  The Clerk is hoping to attend a New Homes Bonus workshop prior to the meeting and will report on  this at the meeting.

B

Village Plans.  The Clerk has contacted SNC Planning who have advised that they do not have sufficient staff to attend every parish council to advise.  A series of workshops are being arranged for June – no dates are available yet. 

C

To receive current applications and decisions as set below:

12.

Finance

A

To receive statement of balances at 30^th April 2012 circulated with the Agenda

I

To approve payment of outstanding accounts:

Payee

Goods/service

Amount £

VAT

Chque No.

Authority

Mrs S Bramley-Brown

Salary for April 2013 and expenses, as per statement

99.46

1342

Local Gov’t Act 1972, s111

HMRC

Tax on clerk’s salary, @20% of £119.56

24.00

1343

Local Gov’t Act 1972, s111

N. Blackwell Garden Services

April mowing

809

134.94

1344

Highways Act 1980 s96

A.N.T.S (Lee Arnfield)

Ratification of cheque paid in April for annual website maintenance renewal

202.77

3.79

1338

Local Gov’t Act 1972, s111

Brocks of Bruerne

 ( J Brock)

Ratification of cheque paid in April for Tree planting on playing field

75.00

1341

Public Health Act 1875 s.164; Open Spaces Act 1906 s9 and s10

Mrs M Cooper

Ratification of cheque paid in April for purchase of playing field padlock

9.68

1.44

1340

Public Health Act 1875 s.164; Open Spaces Act 1906 s9 and s10

13

Village Hall

The clerk has nothing to report.

14

Parish Matters

The clerk and councillors will raise any points of concern which have been brought to their attention and which can be put on the agenda for a future meeting. 

15

Street Lights

Nothing to report

16

New Correspondence for circulation.  The Chairman will not read this section out in full but all items will be circulated prior to the meeting.

A

CRPE Field Work

B

Discovery Your Countryside

C

NCALC Update

D

Countryside Voice

E

Clerks and Councils Direct Magazine

F

NCALC – West Northamptonshire Parish Forum – 26^th June – Roade Village Hall

G

NCALC Training – Major Planning Applications – Increasing the effectiveness of your response – 17^th July – Towcester - £40